Explore
El Paso City Council
Meeting Agendas & Matters

Presentation and discussion on the Procurement Sourcing Policy as amended and restated as of May 9, 2023.

Presentation and discussion on the City Council’s Legislative Role.

Update on FY21 RAISE Grant - Downtown I-10 Deck Plaza Feasibility Study and discussion and action to direct the City Manager to conduct an analysis of local, state, and federal funding sources that could help fund the design and construction of the Deck Plaza.

Discussion on potential economic development opportunities in the City of El Paso. HQ#25-4246 (551.087)

Michael R. Aguirre, et al v. City of El Paso, Texas; Cause No. 2017DCV2260 (551.071)

Ariel Perez, et. al v. Bowling Enterprises, LTD, Northtowne Village Joint Venture, and CEA Engineering Group, Inc., 2023DCV2046; HQ# 426 (551.071)

El Paso Zoological Society, a Texas nonprofit corporation v. City of El Paso, a Texas Municipal Corporation; Cause No. 2024DCV2545 (551.071)

Application of El Paso Electric Company to Change Rates - PUC#57568; HQ#UTILITY-60 (551.071)

Employment evaluation process and duties for City Council appointed employees, City Manager, City Attorney, and Chief Internal Auditor (551.071) (551.074)

Discussion on the United States Office of Management and Budget’s “Temporary Pause of Agency Grant, Loan and other Financial Assistance Programs” Memorandum; M-25-13; Executive Office of the President. (551.071)

Approval of the Minutes of the Regular City Council Meeting of January 22, 2025, the Agenda Review Meeting of January 21, 2025, and the Work Session of January 21, 2025.

REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS

A Resolution that the City Manager, or designee, is authorized to sign a First Amendment to Airport Building Lease Agreement by and between the City of El Paso, Texas, a municipal corporation existing under the laws of the State of Texas (the "Lessor"), and Southwest Airlines Co., a Texas Company ("Lessee") to extend and adjust the rent in the lease.

A Resolution that the City Manager, or designee, be authorized to submit a minor boundary/subzone expansion application with all supporting documents, and coordination with taxing entities for letters of support, to the U.S. Foreign Trade Zones Board, which will modify the boundaries of Foreign Trade Zone (FTZ) 68 to include the following parcel: 13551 Montana Avenue, El Paso, TX 79938, Power Subdivision Lot 2.

A Resolution authorizing the City Manager to sign an Agreement for Professional Services by and between the City of El Paso and Professional Service Industries, Inc., for a project known as “Geotechnical and Material Testing Services for the El Paso International Airport General Aviation Ramp Rehabilitation” for an amount not to exceed $223,118.87. In addition, the City Engineer is authorized to increase the contract amount up to $50,000.00 without further authorization from City Council, if such services are necessary for the proper execution of the project and the increased amount is in the appropriate budget for the project. Further, the City Manager is authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of the Agreement for Professional Services.

A Resolution authorizing the submission of an application to the Texas Commission on Environmental Quality (TCEQ) Texas Volkswagen Environment Mitigation Program (TxVEMP) All Electric Grant Program requesting an estimated cost share of five hundred thousand dollars ($500,000) with no match required from Airport Enterprise Funds, and that the City Manager, or designee, be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this grant agreement. Funding source: TCEQ Grant for the FY 2023 Texas Volkswagen Environmental Mitigation Program (TxVEMP).

That the Mayor is authorized to sign an Interlocal Cooperation Agreement by and between the City of El Paso and Texas Tech University Health Sciences Center at El Paso, to provide online-medical direction to the Emergency Medical Services System (EMSS) for a term of three (3) years with a two-year option to extend.

A Resolution authorizing the City Manager, or designee, to sign an Agreement for Professional Services by and between the CITY OF EL PASO and Countryman & Co. PLLC, a Texas Limited Liability Company (LLC), for a project known as “Architect and Engineering Services for the Fire Station 7 Renovation Project” for an amount not to exceed $219,479.90; that the City Engineer is authorized to approve additional Basic Services and Reimbursables for an amount not to exceed $50,000.00 and to approve Additional Services for an amount not to exceed $50,000.00 if such services are necessary for the proper execution of the project and the increased amounts are within the appropriate budgets of the project for a total amount of $319,479.90;. Further, the City Manager is authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for the execution of the Agreement for Professional Services. This project was identified as part of the 2019 Public Safety Bond that was approved on November 2019.

A Resolution that the Mayor be authorized to sign an Interlocal Agreement between the City of El Paso and Town of Horizon City, Texas, for the period of September 1, 2024, through August 31, 2025 for the provision of public health and environmental services by the City of El Paso to theTown of Horizon City.

A refund to Gerald Wheaton in the amount of $3,719.59 for an overpayment made on December 19, 2024 of 2024 taxes, Geo. # C818-999-0730-0300. This action would allow us to comply with state law which requires approval of refunds for tax overpayments greater than $2,500.00 by the legislative body.

The linkage to the Strategic Plan is subsection: 7.2 Improve competitiveness through infrastructure improvements impacting the quality of life. Award Summary: Request that the Managing Director of Purchasing & Strategic Sourcing be authorized to issue Purchase Order(s) to increase contract 2022-0004 Security Services - Municipal Buildings to Night Eyes Protective Services, Inc. This change order will increase referenced contract by $139,725.00 for a total estimated amount not to exceed $2,203,389.00. This change order will add capacity for additional services needed under this contract. Department: Streets and Maintenance Award to: Night Eyes Protective Services, Inc City & State: El Paso, TX Current Contract Amount: $2,063,664.00 Change Order Amount: $139,725.00 Total Estimated Amount not to Exceed: $2,203,389.00 Account(s): 532 - 1000 - 31040 - 522120 - P3120 Funding Source(s): General Fund District(s): All Contract Procurement Information: This was a Best Value Bid Award - unit price contract. Change Order Price Information: Armed security guard with marked vehicle hourly rate: $22.50

The linkage to the Strategic Plan is subsection: 8.5 Improve air quality throughout El Paso. Award Summary: The award of Solicitation 2025-0201 Continuous PM Light Scattering Monitors (Re-Bid) to Teledyne Instruments, Inc., dba Teledyne API for a one-time purchase for an estimated amount of $93,756.00. This contract will allow Environmental Services to purchase two (2) continuous light scattering particulate monitors used to measure particulate matter to meet the Environmental Protection Agency (EPA) requirements as a Federal Equivalent Method (FEM). Contract Variance: Not applicable, new contract. Department: Environmental Services Award to: Teledyne Instruments, Inc., dba Teledyne API City & State: Thousand Oaks, CA Item(s): All Initial Term: One-time Option Term: NA Total Contract Time: One-time Annual Estimated Award: One-time Initial Term Estimated Award: $93,756.00 Option Term Estimated Award: NA Total Estimated Award: $93,756.00 Account(s): 334 - 3110 - 580290 - 34030 - P3436 - GT342523 Funding Source(s): Environmental Services- Air Quality Monitoring Equipment Grant District(s): All This was a Low Bid Procurement - unit price contract. The Purchasing & Strategic Sourcing Department and Environmental Services Department recommend award as indicated to Teledyne Instruments, Inc., dba Teledyne API the sole lowest responsive and responsible bidder. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award.

Presentation, discussion and action regarding party halls or entertainment venues and residential swimming pools within the City of El Paso.

Presentation and discussion on the FY 2024-2025 1st Quarter Financial Report.

The linkage to the Strategic Plan is subsection: 6.8 Support transparent and inclusive government. Award Summary: Request that the City Manager be authorized to sign a Service Agreement (Solicitation 2024-0654R) for the auditing of City sales tax collections by and between the City of El Paso (“City'') and Avenu Insights & Analytics, LLC (“Service Provider") for a contract term of three years from the date this Service Agreement is approved by the City Council, with an option to extend for two additional years. This award is a contingency-based contract, which shall not exceed 25% of the additional revenue to the City based on the Agency's documented findings. Contract Variance: The difference based in comparison to the previous contract for the initial terms is as follows: An increase of 12% due to the contingency fee rate increasing. Department: Internal Audit Award to: Avenu Insights & Analytics, LLC City & State: Centreville, VA Item(s): All Initial Term: 3 Years Option Term: 2 Years Total Contract Time: 5 Years Annual Estimated Award: Contingency-based not to exceed 25% Initial Term Estimated Award: Contingency-based not to exceed 25% Option Term Estimated Award: Contingency-based not to exceed 25% Total Estimated Award: Contingency-based not to exceed 25% Account(s) 210 - 1000 - 521000 - 13130 Funding Source(s): General Fund District(s): All This was a Request for Qualifications Procurement, service contract. The Purchasing & Strategic Sourcing Department and Internal Audit recommend award as indicated to Avenu Insights & Analytics, LLC, the highest ranked offeror based on the evaluation factors established in the evaluation criteria for this procurement. In addition, the City Manager is authorized to execute any documents and agreements necessary to effectuate the intent of this award; including but not limited to documents related to the collection of amounts owed or owing to the City of El Paso; upon review and approval by the City Attorney’s Office. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award. In accordance with this award, the City Manager or designee is authorized to exercise future options if needed.

The linkage to the Strategic Plan is subsection 7.5 Set one standard for infrastructure across the city. Award Summary: Discussion and action on the request that the Managing Director of Purchasing & Strategic Sourcing be authorized to issue Purchase Order(s) for Solicitation 2025-0196 Automation Controls to PC Automated Controls. Inc. the sole authorized distributor for an initial term of three (3) years for an estimated amount of $300,000.00. Supplier will be required to provide an updated sole source letter and affidavit each year. This contract will provide parts and services for controls systems used in City facilities. Contract Variance: Not Applicable. Department: Streets and Maintenance Award to: PC Automated Controls. Inc. City & State: El Paso, TX Item(s): All Initial Term: 3 Years Option Term: NA Total Contract Time: 3 Years Annual Estimated Award: $100,000.00 Initial Term Estimated Award: $300,000.00 Option Term Estimated Award: NA Total Estimated Award: $300,000.00 Account(s): 532 - 1000 - 31040 - 532000 - P3120 Funding Source(s): General Fund District(s): All Non-Competitive Procurement under Local Government General Exemption: Section 252.022 - (7) a procurement of items that are available from only one source - (A) items that are available from only one source because of patents, copyrights, secret processes, or natural monopolies. The Purchasing & Strategic Sourcing Department and Streets and Maintenance Department recommend award as indicated to PC Automated Controls. Inc. under the exemption listed above. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award.

The linkage to the Strategic Plan is subsection: 8.6 Provide long-term, cost effective, sustainable regional solid waste solutions. Award Summary: Discussion and action on the award of Solicitation No. 2025-0060 MSW (Municipal Solid Waste) and Recycling Collection Services - Various City Facilities to Waste Connections Management Services, Inc., dba El Paso Disposal, LP for an initial three (3) year term for an estimated amount of $910,010.40. The award also includes a two (2) year option for an estimated amount of $606,673.60. The total contract value is, including the initial term plus the option, for a total of five (5) years, for an estimated amount of $1,516,684.00. This contract will allow trash and recycling collection services for various city facilities. Contract Variance: The difference based in comparison to the previous contract for one year is as follows: An increase of $82,710.40, which represents a 37.49% increase due to including scheduled and unscheduled recycling pickup as well as the 20- and 30-yard dumpster pickup. Department: Environmental Services Award to: Waste Connections Management Services, Inc. dba El Paso Disposal, LP City & State: The Woodlands, Texas Item(s): All Initial Term: 3 Years Option Term: 2 Years Total Contract Time: 5 Years Annual Estimated Award: $303,336.80 Initial Term Estimated Award: $910,010.40 Option Term Estimated Award: $606,673.60 Total Estimated Award $1,516,684.00 Account(s): 334 - 2305 - 522150 - 34340 Funding Source(s): Environmental Fee District(s): All No protests were received. This was a Best Value Bid Procurement - unit price contract. The Purchasing & Strategic Sourcing Department and Environmental Services Department recommend award as indicated to Waste Connections Management Services, Inc. dba El Paso Disposal, LP the sole and highest ranked bidder based on the evaluation factors established in the evaluation criteria for this procurement. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award. In accordance with this award, the City Manager or designee is authorized to exercise future options if needed.

An Ordinance renewing and extending the Special Privilege License to Texas Tech University Health Sciences Center for the maintenance, use and repair the surface parking lot, overhead bird netting, and drainage pipes beneath the Raynolds Street overpass bridge within a portion of City right-of-way along Alberta Avenue; setting the license term for a term of ten (10) years with an option to renew for one additional ten (10) year term. Location: Along Alberta Avenue beneath the Raynolds Street overpass bridge Applicant: Texas Tech University Health Sciences Center, PSPN23-00005

Discussion and action that the Mayor of the City of El Paso be authorized to sign Resolutions of Support and/or Resolutions of No Objection for the following 2025 9% Regional Competitive Low-Income Housing Tax Credit (LIHTC) applications: (1) Pebble Hills Place, located at N Zaragoza Rd. & Pebble Hills Blvd., El Paso, Texas 79938, proposed by Green Mills Holdings LLC. (2) Pebble Hills Estates, located at NWC Charles Foster Ave. and John Hayes St., El Paso, Texas 79938, proposed by Investment Builders Inc. (3) Ridgestone Senior, located at 11050 Montana Ave. El Paso, Texas 79936, proposed by Investment Builders Inc. (4) Villas at Augusta, located at SWC of Augusta Dr. and Zaragoza Rd. El Paso, Texas 79938, proposed by Investment Builders Inc.

Presentation and discussion on the City’s Ethics Ordinance and Code of Conduct.

Presentation and discussion on the City's Sexual Harassment and Violence in the Workplace Prevention Policies.

Discussion and action to approve a Resolution 1) repealing the $25,000.00 discretionary fund expenditure approved on October 24, 2022 to improve the Westside Community Dog Park and Lower Tom Lea Dog Park as those projects may be better addressed with other internal City funds, and to now return the funds to the District 1 Discretionary Account, and 2) to repeal the August 13, 2024 transfer of $52,165.87 out of the District 1 Discretionary Account, and to now approve the transfer and return of $52,165.87 to the District 1 Discretionary Account from the City's General Fund.

Tess Passero to the Animal Shelter Advisory Committee by Mayor Renard U. Johnson.

Presentation and discussion by Emergence Health Network of their 2024 annual report on activities, collaborations, and partnerships with local entities.

Silvia Serna to the Animal Shelter Advisory Committee by Representative Josh Acevedo, District 2.

Discussion and action to direct the City Manager to initiate a rewrite of the policy for the evaluation of 9% Low Income Housing Tax Credit applications: including consideration of a geographic index for location-based scoring and minimum point thresholds for eligibility for letters of support or letters of no objection; also including an alternative method by which in a given year the City may designate only one specific location for which it will consider applications; and that the City Manager shall return to the Council with an update within 120 days of the approval of this item.

Discussion and action to request that the elected El Paso Municipal Court Judges participate in a planning meeting of City Council during a future Council work session to coordinate efforts and establish strategic planning sessions to incorporate the Municipal Court Judges into the City’s Strategic Plan.

For notation pursuant to Section 2.92.080 of the City Code, receipt of campaign contributions by Mayor Renard U. Johnson in the amounts of $3,500.00 from Miguel Fernandez, $2,000.00 from Alvaro Bustillos, $10,000.00 from Stanley Jobe, and $40,000.00 loan from Renard Johnson.

Discussion and action on a Resolution that the City of El Paso hereby appoints the following board members to the Camino Real Regional Mobility Authority Board for the positions identified below, which shall take effect on February 4, 2025: 1. Mathew McElroy, Position 2, term expiring on February 1, 2027. 2. Lina Ortega, Position 6, term expiring on February 1, 2027.

Investigation regarding former elected City Official (551.071) (551.074)

Approval of minutes of the Regular Mass Transit Department Board meeting of January 7, 2025.

Request to excuse absent Mass Transit Board Members.

Discussion and action that the Sun Metro Agency Safety Plan is approved and adopted. Further, that the City Manager, or designee, be authorized to submit the Agency Safety Plan to the Federal Transit Administration, the Texas Department of Transportation, and/or the State Safety Oversight Agency. Further, that the City Manager or designee, be authorized to execute any documents and perform any actions necessary to effectuate the Agency Safety Plan. Further, to the extent allowed by law that the City Manager is authorized to make any changes to the Agency Safety Plan.

The linkage to the Strategic Plan is subsection: 7.3 Enhance a regional comprehensive transportation system. Award Summary: Discussion and action on the award of Solicitation 2024-0528 BRIO RTS Landscape Maintenance to Carlos I. Salazar dba Mean Clean, LLC. for an initial term of three (3) years for an estimated amount of $780,060.00. The award also includes a two (2) year option for an estimated amount of $520,040.00. The total contract time is for five (5) years for a total estimated amount of $1,300,100.00. This contract will provide landscape and grounds maintenance services at Sun Metro’s shelters, parking lots and other properties. Contract Variance: The difference based in comparison to the previous contract is as follows: an increase of $498,227.28 for the initial term, which represents a 176.78% increase as a result of price increases and additional locations added to the contract. Department: Sun Metro - Mass Transit Award to: Carlos I. Salazar dba Mean Clean, LLC. City & State: El Paso, TX Item(s): All Initial Term: 3 Years Option Term: 2 Years Total Contract Time: 5 Years Annual Estimated Award: $260,020.00 Initial Term Estimated Award: $780,060.00 Option Term Estimated Award: $520,040.00 Total Estimated Award: $1,300,100.00 Account(s): 560 - 3200 - 60050-522210-P6018 Funding Source(s): Sun Metro General Operations (Operating Fund) District(s): All This was a Best Value Bid Procurement - unit price contract. The Purchasing & Strategic Sourcing and Sun Metro - Mass Transit Departments recommend award as indicated to Carlos I. Salazar dba Mean Clean, LLC. the highest ranked bidder based on the evaluation factors established in the evaluation criteria for this procurement. It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award. In accordance with this award, the City Manager or designee is authorized to exercise future options if needed.

PZBA24-00092 Lot 22, Block 4, The Village, City of El Paso, El Paso County, Texas ADDRESS: 701 Ramsgate Road APPLICANT: Catherine Oyston REPRESENTATIVE: Catherine Oyston REQUEST: Special Exception B (Two or more non-conforming lots) DISTRICT: 7 ZIPCODE: 79907 STAFF CONTACT: Blanca Perez, (915) 212-1561, [email protected] POSTPONED FROM DECEMBER 9, 2024

PZBA24-00093 Lot 151, Block 9, Coronado Hills #1, City of El Paso, El Paso County, Texas ADDRESS: 6056 Isabella Drive APPLICANT: Jose Barriga REPRESENTATIVE: Jorge Campos REQUEST: Special Exception C (Rear yard setback, single-family residence) and Special Exception J (Carport over a driveway) DISTRICT: 8 ZIPCODE: 79912 STAFF CONTACT: Blanca Perez, (915)212-1561, [email protected]

PZBA24-00095 A portion of Lots 40 and 41, Block 45, First Supplemental Map of Kern Place Addition, City of El Paso, El Paso County, Texas ADDRESS: 915 Kelly Way APPLICANT: Thomas C. Norris REPRESENTATIVE: Thomas C. Norris REQUEST: Special Exception K (In Existence 15 Years or More) and Special Exception B (Two or More Non-Conforming Lots) DISTRICT: 8 ZIPCODE: 79902 STAFF CONTACT: Jose Beltran, (915) 212-1607, [email protected]

PZBA24-00098 A portion of Tract 27, Lamb Subdivision, City of El Paso, El Paso County, Texas ADDRESS: 552 Martha Way APPLICANT: Rebecca Lopez and Jaime Lopez REPRESENTATIVE: Rebecca Lopez and Jaime Lopez REQUEST: Special Exception K (In existence fifteen years or more) DISTRICT: 7 ZIPCODE: 79907 STAFF CONTACT: Blanca Perez, (915) 212-1561, [email protected]

PZBA24-00090 Lots 17 to 32, and a portion of Lots 1 to 16 and vacated right-of-way of Eucalyptus Street bounded by Missouri Street and Wyoming Street, Block 3, Cotton Addition, City of El Paso, El Paso County, Texas ADDRESS: 2000 Wyoming Ave. APPLICANT: Alan Russell REPRESENTATIVE: Priscilla Ortega REQUEST: Special Exception B (Two or More Non-Conforming Lots) DISTRICT: 8 ZIPCODE: 79903 STAFF CONTACT: Jose Beltran, (915) 212-1607, [email protected] RECONSIDERATION

Approval of Minutes: December 9, 2024